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| Description | Amount | |
|---|---|---|
Payment received in full. Thank you for your business.
In the UK, there's no legal requirement to issue a receipt for every job, but it's strongly recommended. A receipt proves payment was made, protects both parties in a dispute, and is essential for tax purposes — both for you (income record) and for customers who may need proof of payment for insurance or property records. VAT-registered businesses must issue VAT receipts for any request.
An invoice is sent before or after a job requesting payment. A receipt confirms payment has been received. Once a customer pays an invoice, you issue a receipt as proof of that payment. Some tradesmen use a combined invoice/receipt that can be stamped 'PAID' — this is perfectly acceptable for most domestic jobs.
Only if you are VAT registered (VAT registration threshold is £90,000 turnover in 2026). If VAT registered, receipts must show your VAT number, the VAT rate applied, the net amount, VAT amount, and gross total. If you're not VAT registered, simply state the total amount paid and note 'No VAT applicable'.
HMRC requires you to keep business records (including receipts issued and received) for at least 6 years from the end of the tax year they relate to. Store digital copies securely — a cloud folder or accounting software is ideal. Paper receipts fade; photograph or scan them as soon as possible.
Yes — digital confirmation of payment via email, SMS, or WhatsApp is legally valid as a receipt in the UK. However, a formatted receipt with your business details, the job description, amount, and date is more professional and easier to use for accounting purposes. This generator produces a clean printable version in seconds.